When you share files you lose control of them the same way you do when you email them to someone. For example, if you use Dropbox to store important files on three different devices, then you have three times as many opportunities to lose one of those devices. In fact, lost or stolen devices account for more than 60 percent of HIPAA breaches. The problem with unencrypted file sharing is similar to unprotected emails - except your vulnerability is multiplied by the number of mobile devices that hold confidential information. If you make a change to a file on your laptop that change will show up later when you open the file on your desktop or mobile device, since all of the devices are synced to the same account. You can sync documents across a number of devices so you can always access the most updated versions of files, no matter where you are working. Web-based email services like Gmail and Hotmail store emails and attachments in the cloud, for example.įile-sharing services like Dropbox allow you to manage files in a more streamlined way in the cloud. What the Cloud Is and Isn’tĬloud computing allows data and applications to be stored externally - away from a user’s own physical hard drive or server - and then accessed on demand via the Internet. Therefore, encryption has become a de-facto standard for preventing HIPAA breaches. While HIPAA doesn’t specifically require encryption of files, if a file has been compromised - if a device containing electronic protected health information (ePHI) has been lost or stolen - the only way to avoid a HIPAA breach is to encrypt the files. Lawyers who are not compliant with these rules could expose themselves to liability. The Health Insurance Portability and Accountability Act (HIPAA) requires that health records be strictly safeguarded, with security measures put in place to store and transmit electronic medical information. He told me that lawyers regularly send him clients’ medical records, sometimes 100+ page documents at a time, without protecting the information and preventing it from falling into the wrong hands. Recently, I was chatting with a forensic psychiatrist who consults on criminal and civil cases. More information can be found here.Cloud-based file-sharing services like Dropbox, Box and Google Drive may help streamline the way we store and share sensitive documents, but they require an additional layer of security to ensure that confidential files stay safe. The product, which underwent security and HIPAA auditing by information security advisory firm Praetorian, is available for $10 per person per month or $100 per person per year. Overall, the product is easy to use and well-accepted by coaches, and is an excellent complement to Dropbox hosting services, he adds. The health coaches have access to protected health information such as demographic and health content. And, some hosting companies may not sign HIPAA business associate agreements, but Sookasa does.Įngaged Health Solutions, a Chicago-based firm offering health coaching and wellness education to large employers to improve overall employee health status, has used Sookasa for a about a year, says Nelson Bowers, director of operations. Sookasa fills a security hole, according to Cidon, because file hosting companies may encrypt their servers, but still may have access to data that could be read by employees. Sookasa also raised $6.65 million in two funding rounds.
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Because the product uses the Software as a Service model, early adopters found the beta version on the web and worked with the company on refining it. San Mateo, Calif.-based Sookasa has operated under the radar for a couple of years developing the technology and has had dozens of users testing it, says CEO Asaf Cidon.
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Windows and Mac users can work with files while encrypted. In addition, only other people authorized by the user can access data.
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The service enables users of cloud-based hosting services such as Dropbox and Gmail, as well as desktop and mobile devices, to have a higher level of data security by being able to download information to an unencrypted device and have it encrypted during transit and while on the device. has announced general availability of Sookasa Compliance as a Service, which encrypts files wherever they are and while in transit.
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